Pharmacy · Chemist · Drug Store · Built for Kenya
Best Pharmacy Management Software in Kenya 2026
Kenya has over 10,000 registered pharmacies and chemists, and every one of them faced a significant shift in January 2026 when the KRA enforced the "No eTIMS, No Expense" rule. Pharmacy management software in Kenya now must do three things: track drug batches and expiry dates precisely, accept M-Pesa payments automatically, and submit every sale to the KRA eTIMS portal without manual effort. Nexlev Retail brings all of this into one system designed for Kenyan pharmacies and chemists.
The Requirements
What Pharmacy Software Must Do in Kenya
In 2026, a Kenyan pharmacy or chemist needs software that handles compliance, safety, and payments in one place.
Drug batch and expiry date tracking — per batch, per product, with automatic alerts
Controlled drug records — full traceability for regulated medicines
NHIF and SHA billing — log insurance claims and track payment status
M-Pesa STK Push payments — instant confirmation, no manual SMS checking
KRA eTIMS auto-invoicing — every sale submitted to KRA instantly, automatically
Low-stock alerts by drug category — so you never run out of fast-moving medicines
Prescription records — log prescriptions, dispensing records, and customer history
Sales reports by drug type — see which categories drive the most revenue each month
Built for Pharmacies
Nexlev Pharmacy Features
Everything a Kenyan pharmacy or chemist needs — in one platform.
Drug Expiry & Batch Tracking
Track every drug by batch number and expiry date. Automatic alerts before drugs expire — no manual checking needed.
M-Pesa STK Push
Customers pay via M-Pesa with one tap on their phone. Confirmed instantly on your POS — no SMS messages to check. See M-Pesa POS.
KRA eTIMS Auto-Submit
Every pharmacy sale auto-submitted to KRA. QR code on every receipt. Full January 2026 compliance. See eTIMS POS.
Low-Stock Alerts by Category
Set reorder levels per drug or drug category. Get automatic alerts before you run out of critical medicines.
Prescription & Sales Records
Log prescriptions, record dispensing, and keep a full customer medication history for reference and compliance.
NHIF & SHA Payment Support
Record and track NHIF and SHA claims. Run reports on insurance vs. cash sales to understand your revenue mix.
Drug Category Reports
See which drug categories drive the most revenue, which are slow-moving, and where your margins are strongest.
Offline Mode
The POS keeps working when the internet drops. All sales sync automatically when connectivity is restored — no data lost.
How We Compare
Pharmacy Software Comparison
| Feature | Basic POS / Manual | Nexlev Retail ✅ |
|---|---|---|
| Drug expiry date alerts | ❌ | ✅ |
| Batch number tracking | ❌ | ✅ |
| M-Pesa STK Push integration | ❌ | ✅ |
| KRA eTIMS auto-submit | ❌ | ✅ |
| Low-stock alerts by drug category | ❌ | ✅ |
| Offline POS mode | ❌ | ✅ |
| Multi-branch management | ❌ | ✅ |
| NHIF & SHA payment support | ❌ | ✅ |
| Prescription records | ❌ | ✅ |
| Custom drug category reports | ❌ | ✅ |
How It Works
How Nexlev Helps You Manage Drug Expiry & Stock
When you receive a new drug shipment, Nexlev Retail records the batch number and expiry date for every product. You never have to rely on memory or a separate spreadsheet. The system tracks all of this automatically.
As each drug approaches its expiry date — typically 30, 60, or 90 days before, depending on your settings — Nexlev sends you an automatic alert. You can then decide whether to return the batch to the supplier, offer a discount to move it, or remove it from the shelf. This prevents expired stock from reaching your customers and protects your pharmacy's reputation and licence.
When stock hits your reorder level for any drug or drug category, Nexlev sends a low-stock alert so you can place a purchase order before you run out. Fast-moving drugs like paracetamol, antibiotics, and antihistamines are tracked continuously — you will never disappoint a customer again because you ran out.
All of this integrates with the M-Pesa STK Push payment system and KRA eTIMS auto-submission — so every sale at your counter is compliant, paid, and recorded in seconds, without any manual steps. For pharmacies managing multiple branches, see our Multi-Branch POS page.
Transparent Pricing
Pharmacy Software Pricing in Kenya
All plans include drug expiry tracking, M-Pesa, and KRA eTIMS. No hidden fees. Prices in Kenyan Shillings.
Common Questions
Frequently Asked Questions
Can Nexlev track drug expiry dates in a pharmacy?
Yes. Nexlev Retail tracks expiry dates for every drug batch. You receive automatic alerts when drugs are approaching expiry so you can take action before expired stock reaches customers. Batch number records are maintained for every drug received.
Is Nexlev Retail KRA eTIMS compliant for pharmacies and chemists?
Yes. Every sale made through Nexlev Retail automatically generates and submits a KRA eTIMS-compliant invoice in real time. Pharmacies and chemists are fully covered under the January 2026 eTIMS enforcement without any manual work.
Does Nexlev support NHIF and SHA payments for pharmacy claims?
Nexlev Retail supports recording and tracking of NHIF and SHA transactions. You can log insurance claims, track payment status, and run reports on insurance vs. cash sales per month.
Can I accept M-Pesa payments at my pharmacy counter?
Yes. Nexlev Retail uses M-Pesa STK Push, which automatically sends a payment prompt to the customer's phone. Payments are confirmed instantly on the POS screen without any manual SMS checking.
How many pharmacy branches can I manage with one Nexlev account?
Nexlev Retail supports unlimited branches. You can manage a single pharmacy or a chain of chemist branches across Kenya from one dashboard, with branch-specific stock levels and reports.
Ready when you are
Book a free demo.
A 20-minute walkthrough tailored to your pharmacy. We'll show you drug expiry tracking, M-Pesa payments, and eTIMS — all working together in real time.
No card needed. No pressure. Just a real look at how it works.
See your own products in a live till with M-Pesa
Get a straight answer on pricing, in shillings